eProcurement Solutions for Labs

Easy Ordering for Your Lab

What is eProcurement?

eProcurement for labs involves using digital platforms and technology to automate and simplify the purchase of lab supplies, equipment, and services. Using an eProcurement system enables you to seamlessly find and compare products, place orders online, track company spending, and manage your inventory more efficiently. By integrating your organization’s eProcurement system with STEMCELL Technologies’ product catalog, you can simplify how you order lab supplies from us and you spend more time focusing on your scientific research.

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Why Connect Your eProcurement System?

  • Save time and money by reducing manual entry and paperwork
  • Use one system to compare our products and prices with those of other suppliers
  • Centralize purchase orders and invoice information for streamlined data analysis and improved spend visibility
  • Reduce errors and purchase order discrepancies by getting accurate, up-to-date pricing and product information
  • Save on order processing time by automating processes and simplifying internal approvals

eProcurement Integration Options

Access Our Products Through Your Ordering System

PunchOut provides seamless integration between your eProcurement system and our website. Once connected, you can use your eProcurement system to access our website to browse and add products to your STEMCELL Cart. You then transfer your cart back into your eProcurement system, including all product and pricing information. Back in your eProcurement system, you can generate a purchase requisition, approval request, and purchase order (PO) submission, which may then be directed to our Customer Service team for order processing.

Why Use a PunchOut Catalog?

  • Discover a user-friendly interface that is simple and easy to use
  • Get accurate pricing and product availability information with an up-to-date catalog
  • Obtain detailed product information including product presentations, protocols, and supporting technical documents
  • Access LiveChat, links, and videos for scientific support and troubleshooting
  • Retrieve quotes, add items to your cart with the Quick-Add function, and import bulk items

How Are PunchOut Catalogs Classified?

Level 1 PunchOut:

Level 2 PunchOut:

Level 2 PunchOuts combine a level 1 PunchOut catalog with a hosted catalog uploaded to your eProcurement system. Using the STEMCELL PunchOut site, you can add items to the cart, which can be transferred to your eProcurement system, or use the hosted catalog to browse products directly in your procurement system. A purchase order (PO) can then be submitted to the supplier.

How Does Our Onboarding Process Work?

We are committed to ensuring a smooth and timely integration that meets your organization's needs. Typically, we can have a new integration launched within a few weeks of starting the discussion with your STEMCELL representative:

Following a meeting with our eProcurement team to determine your business needs, your PunchOut will be created and tested before it goes live.

What Are the Requirements for Integration?

Our team will work with you to gather requirements to complete a PunchOut integration:

Your eProcurement System

STEMCELL can connect with most platforms. See “Platforms We Support” for more information.

Your eProcurement Specialist

Your eProcurement specialist is your institution's technical resource responsible for onboarding suppliers. This resource should have knowledge of the eProcurement/ERP system's technical requirements, such as the language format (i.e. OCI, cXML, XML, etc.) and the special character limits and requirements for UNSPSC codes, units of measure, etc.

External eProcurement Representative or Project Manager Contact

This resource will set requirements, conduct site testing, and publish the go-live PunchOut catalog within your eProcurement system (optional).

Static File Uploads to Your Ordering System

A hosted catalog is a static customized file containing product data, including name, description, and price. The catalog file is uploaded to your eProcurement system, thereby allowing you to search for and add products to a purchase requisition directly in your system. The catalogs are updated quarterly; however, for the most up-to-date and detailed product catalog, integrating via PunchOut is recommended.

Following a meeting with our eProcurement team to determine your business needs, your PunchOut will be created and tested before it goes live.

Why Use a Hosted Catalog?

  • Easily browse products within your procurement system
  • Obtain detailed product information including product overviews, protocols, and supporting technical documents (system dependent)
  • Get quarterly price file submissions with pricing and product updates

How Does Our Onboarding Process Work?

We are committed to ensuring a smooth and timely integration that meets your organization's needs. Typically, we can have a new integration launched within a few weeks of starting the discussion with your STEMCELL representative:

After meeting with our eProcurement team to determine your business needs, your catalog will be created and uploaded to your system.

What Are the Requirements for Integration?

Our team will work with you to gather requirements to complete a Hosted Catalog integration:

Your Procurement System

STEMCELL can connect with most platforms. See “Platforms We Support” for more information.

Your eProcurement Specialist

Your eProcurement specialist is your institution's technical resource responsible for onboarding suppliers. This resource must have knowledge of catalog requirements (eg: format for price list, invoice type) and other terms and conditions.

Hosted Catalog Template for Your Procurement System

STEMCELL will update your institution's hosted catalog template with product names, descriptions, and prices. The updated catalog can either be sent via email or uploaded to your system. Furthermore, quarterly updates to the static file will be provided and can be customized regarding discounts and product offerings.

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Platforms We Support

STEMCELL can connect with most platforms including: Coupa, Jaggaer (Sciquest), LabCloud, MS Dynamics, Oracle, Peoplesoft, SAP Ariba, Science Warehouse (Advanced Marketplace).

Please contact our eProcurement team if you do not see your preferred platform listed here as we can connect with with other systems as well.

STEMCELL can connect with most platforms, including Coupa, Jaggaer (Sciquest), LabCloud, MS Dynamics, Oracle, Peoplesoft, SAP Ariba, and Science Warehouse (Advanced Marketplace).

Ordering lab materials shouldn’t take time away from your research. By digitalizing your procurement workflow, your purchasing process can be more efficient. Talk with us today to see how we can help you get started and make it easy to integrate.

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Related Resources

Download this flyer to learn more about eProcurement solutions offered at STEMCELL.

eProcurement Solutions Brochure

Learn how to seamlessly place orders by adding our product catalog to your institution’s eProcurement system.

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